How it works
Five parts, one job: when the audit letter comes, your files already read the way an auditor reads them.
Every driver gets a file in three parts, because the rules keep them in three parts: the driver qualification file itself (§391.51 — application, hire records, road test, annual record and review note, medical proof, Registry note); the safety performance history file (§391.53 — a restricted file that must not sit inside the DQ folder); and the Part 382 drug & alcohol records. Each item is named with its rule and its retention clock — the (d) items come out 3 years after they are made; the rest stay while the driver works for you, plus 3 years (§391.51(c)–(d)).
Five clocks per driver, each on its own cycle: medical proof (to its expiration date), the CDL, the annual driving record, the annual review note, the annual Clearinghouse query. Type the date each record carries and the page does the math against today — current, coming due, or overdue — and lines up everything that needs you on one list.
Some lines are proven by what you say is true, not by a document: no driver used after a positive test, insurance never lapsed, the random pool really ran. The page asks for those statements one by one and keeps them labeled as your statements — never dressed up as documents, and the rehearsal weighs them exactly that way.
A scored run over all 16 automatic-failure lines in §385.321(b). A line is proven only by evidence: a filed record, a live sample count, or your own statement, kept labeled as a statement. Two lines are judged on samples — duty status records and annual inspections fail when 51% or more of what is checked is missing — so the rehearsal asks you to count a real sample. Then it samples the Appendix A factors — driver qualification, duty status, maintenance, accident register, drug & alcohol — because an audit can also be failed on weak controls with no single automatic line. One rule never bends: if a line is not proven, the headline says so and counts the lines. The headline is never softer than the worst line on its own list.
One button prints the audit packet: cover checklist first, then every file in the auditor's order, missing items printed as MISSING, indexed to the rules. Print it or save it — that page is your copy, because the tool keeps nothing. And if a line fails — in rehearsal or for real — the CAP builder walks it through the four things §385.319 asks for: how it happened, steps already taken, what prevents it recurring, and your evidence, under an officer's statement. You review it. You submit it.
This software rehearses your audit and flags what an auditor would flag. It does not certify compliance, and it is not the audit. FMCSA decides.
The rehearsal checks that evidence exists and is current. Whether a driver is qualified under §391.11 stays your decision, the way the rule leaves it.